Weddings Terms & Conditions
Terms and Conditions
Weddings, Civil Ceremonies and Receptions (Event) at Hestercombe
DEPOSITS Provisional bookings may be made by telephone and will be held for up to two weeks. After this time, the booking must be confirmed in writing with a deposit of £500 or cancelled in writing. Deposits are non-refundable and non-transferable. Should there be other interest in the date during the two weeks, the hirer will be contacted.
Once a booking has been made with a deposit we will confirm the booking and all the details.
A second deposit of 50% of the total cost of the event is required 6 months prior to the date of the Event. Note that numbers can only be reduced by up to 10% from those numbers advised at the time of payment of the initial deposit and reduction in excess of this will not lead to a reduction in cost.
FINAL PAYMENT The final payment will be required 3 months prior to the date of the event. This will be the estimated total cost of the event less the deposits pre-paid. The final payment will also include a refundable £500 deposit against any damage that may occur during the event. The estimate will include any increase in numbers and additional services not included in the original quotation.
All payments should be made by cheque made payable to Hestercombe Gardens Ltd. Payment by Credit Card will be subject to a 2% charge. Payments by Debit card will incur no charge. We are unable to accept Amex or Diners Club cards.
PAYMENT We may by giving notice to you at any time up to 90 days before the date of the event
ADJUSTMENT increase the amount of the payment due from you for the event to reflect any increase in the cost to us of providing the agreed services consumables and materials for the wedding which is due to factors occurring after the making of the booking for the wedding which are beyond our reasonable control (including, without limitation, foreign exchange fluctuations, taxes and duties and the cost of labour, materials and other manufacturing costs and general retail price inflation). All payments are expressed as inclusive of VAT at the rate ruling at the time of the booking but the Hirer will be liable for VAT calculated at the applicable rate ruling at the time each payment becomes due and and appropriate VAT invoice will be issued in respect of each such payment.
EVENT The payment schedule is therefore as follows:
PAYMENT - Initial deposit of £500 to secure booking
SCHEDULE - Second deposit of 50% of the total quotation due 6 months prior to the date of the event; or the final balance, if the estimated final cost is less that £1500
- Final payment including £500 returnable damages deposit due 3 months prior to
the date of the event
CONFIRMATION Any increase in numbers must be confirmed at least 14 days prior to the function and these will be the numbers catered for. Numbers of vegetarians or any other special dietary requirements should also be notified by this time at the latest
CANCELLATIONS Hestercombe Gardens may cancel the booking without liability in the following circumstances:
1. On six months written notice – in this case all monies paid by the hirer to Hestercombe will be refunded.
2. On as much notice as practicable if Hestercombe is or will be prevented by any cause outside its reasonable control from complying with its obligations under this agreement – in this case all monies paid by the hirer will be refunded.
3. On seven days written notice if any payment that is due has not been made by the hirer in accordance with this agreement – in this case there will be no refund of monies already paid.
4. On immediate written notice if, having consulted with the hirer, we believe that the hirer is (or will be) unable to meet any of the financial or other terms of this agreement – in this case there will be no refund of monies already paid.
The Hirer may cancel the booking, charges will be incurred according to the notice given and based on the following percentage of monies already paid:
1 month or less 100%
up to 3 months ` 75%
up to 6 months 50%
over 6 months £1500.00 paid as deposits
We would advise you to take out insurance cover against unforeseen cancellation.
OTHER TERMS The Hirer acknowledges that the event may be brought to an immediate end, after consultation with the hirer and without refund, if there is abuse of the premises or the facilities which we feel cannot be prevented or remedied in any other way. The decision of Hestercombe Gardens is final.
The use of the premises and facilities is restricted to the specific facilities, dates and times specified in the confirmation letter. All cars must be parked in accordance with the directions provided.
The hirer, delegates or agents are responsible for all Health and Safety aspects of their event. They must also comply with all Health and Safety regulations and guidance displayed at or in relation to the premises or facilities. The hirer must take all reasonable care to safeguard and protect premises from loss or damage.
No food or drink may be brought onto the premises without prior, written consent of Hestercombe Gardens.
INSURANCE Hestercombe Gardens does not undertake to maintain any insurances except those required by law. The hirer must inform Hestercombe of all material matters of which its insurers should be informed in relation to the intended use of the premises or facilities.
LIABILITY & The hirer, guests, delegates and agents use the premises at Hestercombe Gardens INDEMNITY at their own risk and shall bear the entire risk of all or any of the following:
1. Liability and claims for personal injury and death not caused by negligence of Hestercombe Gardens.
2. Damage, destruction, theft or loss in relation to the premises and the property of the hirer and his/her guests, delegates or representatives, whether or not the property was in the custody of Hestercombe Gardens.
3. Cancellation, except as otherwise provided in these conditions.
4. Complaints or claims of any nature in relation to the premises and facilities.
5. All loss or damage by or to any equipment or chattel brought onto the premises by the hirer and his/her guests, delegates or representatives.
6. Consequential losses whatsoever.
7. Hestercombe Gardens reserves the right to amend these terms and conditions giving 14 days written notification
I/We the undersigned agree with these Terms and Conditions
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SIGNATURES
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